"Lease administration" covers a broad scale of services—everything from creating a database of lease documents to collecting rents. Grubb & Ellis provides comprehensive services for both leased and owned properties that support corporate real estate professionals in identifying, cataloguing and administering their real estate portfolios. With employees based either at client sites or at our service center in Pittsburgh, Grubb & Ellis currently manages more than 5,000 leases for 30 clients nationwide.

The seasoned professionals on Grubb & Ellis’ Lease Administration team, which includes lease abstract and administration specialists, attorneys, paralegals, technology experts, CPAs and accountants, work consultatively with clients to find the lease administration solutions that best meet their goals. Our objective is to compile and communicate strategic real estate data relevant to clients’ operational, financial and transactional needs. The end result is greater efficiency – and thus greater savings.

We offer an a la carte menu of services that enables us to customize our solutions for each client:

Basic lease administration services entail creating a database of all the client’s lease documents, maintaining the database and training the client’s employees to use it. The system also generates notifications of critical dates such as lease terminations and other reporting information.

Enhanced lease administration includes all basic lease administration services plus review and processing of landlord invoices, collection of subtenant rents, maintenance of vendor files and generation of payment reports. We will perform desktop audits of landlord billings for operating expenses, real estate taxes and utilities.

Full lease administration takes our services to the highest level. Grubb & Ellis handles the actual payment of rental obligations, collection of subtenant rents, maintenance of bank accounts, completion of cash management and bank reconciliation tasks, and implementation of business controls to ensure compliance with laws and regulations.

When times are tough, companies work hard to cut costs. For less than the cost of one full-time employee with salary and benefits, Grubb & Ellis can supply a team of real estate professionals to construct and maintain a database that captures all essential information from the corporate real estate portfolio, allowing clients to manage their holdings more effectively while realizing significant savings.